- How to zoom video call on laptop
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What equipment do you need to Zoom?: Learning with Zoom and Canvas.
These include various text, email and messaging apps on your smartphone. Note: The same steps apply to both your desktop and your phone. If you have a join link for a meeting, just click on it or paste it into your web browser to join the meeting.
Step 2: Enter meeting details in the Schedule Meeting pop-up window that appears. You can set its date and time, privacy and access settings.
You can also select your preferred calendar between iCal, Google Calendar or others to schedule the event in your calendar. Step 4: Zoom will redirect you or open another form for adding the event to your preferred calendar. Recording a meeting lets you easily use it as a reference to document everything that was discussed. This is especially important for remote teams who use Zoom video conferencing as their key mode of communication.
Zoom allows you to record meetings easily and save them either to your local device or the Zoom cloud. By saving it to the Zoom cloud, your team members can access it across multiple platforms easily. Alternatively, you can also end a meeting to stop recording it. Step 5: After you end the meeting, Zoom converts the recording to MP4 format and stores it in your preferred location.
You can now easily access your recorded sessions any time you want! The mobile version of Zoom lets you save meeting recordings only to the Zoom Cloud. This, combined with virtual waiting rooms , ensures that only those people who have been invited to the call are actually allowed in.
Zoom has made it easy to manage and secure your meetings when they're happening. There are a range of security tools you can now access with a couple of clicks including the ability to lock the meeting when it has started so no new people can join, remove current participants on the call, muting participants and disabling private chat too.
To access the Zoom security tools, you can simply click on the security button that appears in the window when the call is happening or hover over a participant to interact with them specifically - to remove them from the call for example. It's now possible to report participants on the call who aren't welcome or are causing trouble.
As well as removing them from the call, you can now send a report to the Zoom Trust and Safety team to handle misuse of the system.
This will help block them from the service in future and interfering with other calls too. In October , Zoom unveiled the public beta for OnZoom.
It is described as an online events platform and marketplace that allows paid Zoom users to create, host, and monetise events such as fitness classes, concerts, stand-up or improv shows, or music lessons. When business owners, entrepreneurs, and organizations of all sizes had to find some way - any way - to stay the course and continue providing services to their customers, many turned to Zoom," Zoom explained.
Visit onzoom. In October , Zoom announced Zapps, or apps that both free and paid Zoom users will have access to within the Zoom platform. For example, you can use the Dropbox Zapp to share the document you've been working on, or you can put up a poll using the Slido Zapp, or you can pull up the Asana Zapp and do updates on team projects. The first of these Zapps will land by the end of Zoom plans to open the ability to offer a Zapp to more developers in the future.
Users will be able to search and add approved Zapps and integrate them directly into their Zoom accounts. Visit zoom.
Zoom lets you create recurring meetings. You can set the call settings you want once and have them be in there every time you plan to meet, and you can join calls using the same URL each time. In the Zoom mobile app, just log in, click schedule, tap the Repeat option, and select a recurrence. For more info on scheduling meetings in general and all of the meeting settings, see Zoom's FAQ on scheduling meetings. Zoom lets you record calls as videos.
You do need permission to do so though. The meeting host will have to enable recordings in settings. It's worth checking your account settings to make sure recording is enabled before you get started. It's worth noting that Zoom admins can activate recording for everyone, for users or groups.
There's more guidance on recording settings here. In order to record a Zoom meeting, you must choose whether to use the local or cloud option. Local means you store the video file yourself on your computer or in another storage area.
With Cloud, which is for paid subscribers only, Zoom stores the video for you in its cloud storage. When you record a meeting and choose Record to the Cloud, the video, audio, and chat text is recorded in the Zoom cloud. When the Zoom call begins you should see an option to record on the bottom of the screen. Clicking that then lets you record locally or in the cloud. If you don't see the option to record, check your settings in the web app under My Meeting Settings or have your account admin enable it.
The recording files can be downloaded to a computer or streamed from a browser. During the meeting, you can also see which participants are recording the meeting and those on the meeting will also be told when the meeting is being recorded.
When the call is over Zoom will automatically convert the recording into a usable MP4 video file. It is possible to record Zoom meetings and calls on mobile too. However, this is done via cloud recordings so you need a paid Zoom membership in order to use this feature.
It's also worth noting that cloud storage is limited, so be careful how many meetings you record while using the mobile app. When you get the invitation to join a Zoom meeting, click on the meeting URL. A new tab will open in your preferred browser, and if you have the desktop client app installed, the meeting will bounce over to the app.
However, if you don't have the desktop client software, then the Zoom browser window will ask you to download it. Ignore that suggestion and skip down to the fine print underneath: "If you cannot download or run the application, join from your browser. Click the highlighted text in "join from your browser" and you'll be presented with a Zoom meeting page. Sign in with your name and join the meeting. Once your Zoom app is downloaded to your device of choice, you'll need to know how to set up a Zoom meeting.
Sign in to your account. At that time, you'll have the option to schedule a meeting. Simply click the "Schedule a New Meeting" button and decide when the meeting should be held, who will be attending, and more. Once that's set, Zoom will give you login information for participants and the ability for users to log in via the app or on their phones. Interestingly, Zoom also comes with a quick sign-in feature for mobile users. So, if someone participating in your call doesn't have Zoom, they can quickly call the Zoom number and Zoom will automatically get them in by inputting their meeting ID and other information without any delay.
If you get an invite from a Zoom user and you don't happen to be one, you can easily join via phone in the manner outlined above. You can also download a thin client for Zoom in your browser that allows you to join meetings via video. Zoom's vanishing pen feature lets you draw on your shared screen to call attention to text or objects, but then fades away so you don't have to go back and erase your markings.
To use it, share your screen, and click Annotate. On the menu that pops up, click Vanishing Pen. Both free and paid Zoom subscribers can record their meeting to their laptop or computer using the desktop app you can't record on mobile at the moment, unless you have a paid account -- keep reading for more on that.
Those recorded files can then be uploaded to a file storage service such as Google Drive or Dropbox , or a video streaming service such as YouTube or Vimeo. When you're hosting a Zoom meeting, click the Record icon on the bottom toolbar. Tap the record button on the bottom toolbar, and you'll have the option to make it either local or in the cloud. You can do this on either desktop or mobile. In April, Zoom launched a new Whiteboard feature that allows participants to collaborate on a sharable canvas that you can access even outside of meetings.
To enable Whiteboard, make sure you've updated to the latest version. Then select the Whiteboards tab from the Zoom app and select New Whiteboard.
For work accounts, your account administrator must have Whiteboards enabled -- if you can't find the Whiteboards tab, your company probably doesn't have them enabled yet. If you have a group of more than people to host for work or school, you have to upgrade to a paid professional account. If you upgrade to the highest tier Enterprise Plus , you can host up to 1, participants.
Watch our video on how to make your webcam video look and sound great online and make sure to subscribe to the How to Do It All channel on YouTube for more how-to videos. Alison DeNisco Rayome. April 23, a. Here are 20 ways to become a Zoom master.
Change your background Change your Zoom background to space, or a custom photo. Read more : 10 free Zoom alternative apps for video chats 2. Change your name on Zoom Want to change the name that appears when you're in a Zoom meeting? Add your pronouns on Zoom Adding your pronouns to your name on Zoom is one way to make the platform more inclusive of transgender, gender nonconforming and gender nonbinary people, by making sure you aren't assuming anyone's gender identity based on their appearance.
Add a profile picture on Zoom Zoom lets you change your name and add a profile picture that will appear if your camera is off. Mute and unmute with the space bar When you are called on to speak, stop scrambling to click the microphone button.
How to use Zoom app on iPhone, Android, Mac and Windows | Tom's Guide.
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Moreover, with browser support, it becomes a hassle-free way to connect with people around the world. Express yourself with free messaging, photo and video. An alternative to Microsoft Paint. A download manager that is an asset to the workplace. A secure browser that cares about your privacy.
Free one-stop Apple entertainment store. An improved version of the classic image editor. An easy-to-use platform for Windows PCs While the app comes with a wide range of features , Zoom Meetings has been the primary focus of the company. What about the interface? What are the features? What about free usage? Are there any alternatives? Our take Without a doubt, the Zoom app is a simple, straightforward, and free video-conferencing application for Microsoft Windows PCs.
Should you download it? Lows Occasional lags. LINE Express yourself with free messaging, photo and video. Internet Download Manager A download manager that is an asset to the workplace. If you want to change your name for only the meeting you're currently in, after you enter the meeting, click the Participants button at the bottom of the screen. Type in the name you want to appear, and click OK. If you want to change your name for every meeting going forward, go to the Zoom web portal and sign in to your account.
Click Profile. In the top right corner across from your name, click Edit. Enter the name you'd like under Display name, and click Save changes. Your new name should appear in every meeting from now on, but you can still change it for individual meetings with the steps above if you'd like. Adding your pronouns to your name on Zoom is one way to make the platform more inclusive of transgender, gender nonconforming and gender nonbinary people, by making sure you aren't assuming anyone's gender identity based on their appearance.
Similar to changing your name, you can add your pronouns either for every meeting going forward, or just for the meeting you're currently in. Here are full instructions on how to add your pronouns on Zoom. Similar to changing your name, you can add a temporary profile picture to any meeting you join, or a permanent one for all meetings. To add a profile picture for an individual meeting, after you enter the meeting, click the Participants button at the bottom of the screen.
Select the picture you want from your computer, and click Open. To add a permanent profile picture to your Zoom meetings, go to the Zoom web portal and sign in to your account. Select the picture you'd like from your computer, and click Open.
Readjust which part of the picture you'd like to appear, and click Save. Diving for the mute audio and camera buttons as soon as you enter a meeting can get old.
Keep your coworkers from seeing your bedhead or hearing your cat screeching by turning those off by default. When you are called on to speak, stop scrambling to click the microphone button.
You can press and hold the spacebar to quickly mute and unmute your mic, right from your keyboard. At this point, if you know all of the work-from-home advice about getting dressed and ready like it's a regular workday, but still don't think you're looking your best, Zoom's Touch Up My Appearance feature may be for you. The filter aims to smooth over your appearance, making you look dewy and well-rested.
If you've ever used beauty mode on your phone's selfie camera, you know what you're getting. To turn it on, click the up arrow next to Start Video. You've probably heard about Zoombombing -- when uninvited guests crash your Zoom meeting and disrupt it. One way to help prevent this from happening is by enabling the Waiting Room feature, so you can see who's attempting to join the meeting before allowing them access.
Click on Meeting , then click Waiting Room to enable the setting. We've got more tips on how to prevent Zoombombing in your meetings here. Split your big Zoom meeting into up to 50 separate smaller sessions with breakout rooms. The meeting host can choose to split meeting participants into separate sessions automatically or manually, or can let participants select and enter any breakout session they like. The host can switch between sessions at any point. Under the Meeting tab , go to Breakout Room , and make sure the setting is toggled on.
You'll also see the option to allow meeting hosts to preassign participants to breakout rooms. Zoom allows one-to-one chat sessions that can grow into group calls, training sessions and webinars for internal and external audiences, and global video meetings with up to 1, participants and as many as 49 on-screen videos. The free tier allows unlimited one-on-one meetings but limits group sessions to 40 minutes and participants.
The desktop app offers the best experience. All the apps let you join a meeting without signing in, but also let you sign in using a Zoom account, Google, Facebook, or SSO. If you're a desktop user, you can also start a local recording, create polls, broadcast your Facebook live on Facebook, and more.
In other words, the desktop app is more fully featured, although, if you're a free user, you can still get a lot of mileage from the mobile app. As well as the various other Zoom app downloads, it is also possible to use Zoom in other ways.
For example, there's a Zoom Outlook plugin that's designed to work directly in your Microsoft Outlook client or as an Add-in for Outlook on the web. This Outlook plug drops a Zoom button right into the standard Outlook toolbar and lets you start or schedule a Zoom meeting with a simple click. Another tool for quickly starting or scheduling a Zoom meeting comes in the form of an extension for your favourite browser.
A simple click on the Zoom button and you can start a meeting or schedule one for later with all the information on the meeting being sent via Google Calendar to make it easy for participants to join.
If you don't have access to any apps - or haven't installed one - you can run Zoom in a browser. Even if you do have Zoom apps, you can run Zoom in a browser instead. When you click on a Zoom link on a desktop, it will open a quick browser tab that will then launch the app on your device.
You can bypass the app and run it directly in the browser instead if you prefer. You might try this if your app isn't working, or if it's out of date or if you're having login problems. You just have to close the app and return to your browser showing this dialog - and you'll see the link to join in the browser.
It is actually possible to get Zoom working on your TV so you can have a video call on the big screen. We've written a detailed guide on the various ways you can get Zoom on your TV that is worth checking out. You can download the Zoom app on your computer or phone and join any meeting with a supplied meeting ID. You can disable audio or video before joining. You can create a free Zoom account and from there you can create a new meeting, schedule one, join a meeting, share a screen, add contacts, and so on.
You can sign up and download Zoom onto your computer using your work email if your system administrator has a Pro, Business, or Enterprise account. You'll then want to sync Zoom to your calendar so you can schedule Zoom meetings and invite remote participants to join. If you're setting up a Zoom Room, you'll need a computer to sync and run Zoom Meetings and a tablet for attendees to launch the Zoom Meetings. You'll also need a mic, camera, and speaker, at least one HDTV monitors to display remote meeting participants, and an HDMI cable to share computer screens on a display, as well as an internet cable for your connection.
You'll also need to download "Zoom Rooms for Conference Room" on the in-room computer and "Zoom Room Controller" for the tablet in the meeting room. You can then sync those rooms to your company's shared calendar so employees can see which meeting rooms are available.
Early in , concerns were raised about Zoom both in terms of security and problems with unwanted guests known as Zoombombers. The company made moves to counter these issues and reassure users about the importance of security and privacy. This includes simple things like removing the meeting ID from the title bar of the call so if users share screenshots online the meeting isn't exposed to future abuse. The rise in prominence of Zoom lead the service to being abused by internet trolls and people with too much time on their hands.
Some individuals were hunting down public and insecure Zoom meetings and letting themselves in, then "bombing" other people on the call with graphic videos, pornography and other inappropriate content. We wrote a guide on how to stop Zoombombing a while back and there are various ways you can prevent this from happening, including securing your calls, preventing screen sharing and even disabling video.
The team behind Zoom made improvements to secure your calls and keep them safe, and as far as we know, Zoombombing is no longer an issue. Zoom has been updated with security changes to reassure users. One of these has been the requirement for a password as default for Zoom meetings. This, combined with virtual waiting rooms , ensures that only those people who have been invited to the call are actually allowed in.
Zoom has made it easy to manage and secure your meetings when they're happening. There are a range of security tools you can now access with a couple of clicks including the ability to lock the meeting when it has started so no new people can join, remove current participants on the call, muting participants and disabling private chat too.
To access the Zoom security tools, you can simply click on the security button that appears in the window when the call is happening or hover over a participant to interact with them specifically - to remove them from the call for example.
It's now possible to report participants on the call who aren't welcome or are causing trouble. As well as removing them from the call, you can now send a report to the Zoom Trust and Safety team to handle misuse of the system. This will help block them from the service in future and interfering with other calls too. In October , Zoom unveiled the public beta for OnZoom.
It is described as an online events platform and marketplace that allows paid Zoom users to create, host, and monetise events such as fitness classes, concerts, stand-up or improv shows, or music lessons. When business owners, entrepreneurs, and organizations of all sizes had to find some way - any way - to stay the course and continue providing services to their customers, many turned to Zoom," Zoom explained. Visit onzoom. In October , Zoom announced Zapps, or apps that both free and paid Zoom users will have access to within the Zoom platform.
For example, you can use the Dropbox Zapp to share the document you've been working on, or you can put up a poll using the Slido Zapp, or you can pull up the Asana Zapp and do updates on team projects. The first of these Zapps will land by the end of Zoom plans to open the ability to offer a Zapp to more developers in the future. Users will be able to search and add approved Zapps and integrate them directly into their Zoom accounts.
Visit zoom.
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